BY-LAWS OF THE
SAUDI ARABIAN WATER ENVIRONMENT ASSOCIATION

MEMBER ASSOCIATION NAME: Saudi Arabian Water Environment Association (SAWEA) WEF AFFILIATION SAWEA will be a Member Association (MA) of the Water Environment Federation (WEF), and will participate in WEF activities.

MEMBER ASSOCIATION OBJECTIVES

The objectives of the SAWEA are as follows:

  • Advance the fundamental knowledge of the water environment, its basic qualities, and physical laws governing its interaction with other aspects of the environment and with the aesthetic, economic, and biological needs of the earth's inhabitants.
  • Advance the knowledge and technology in the design, construction, operation and management of water quality systems and facilities.
  • Increase the knowledge and understanding of the earth's water environment, and encourage and promote action necessary for its enhancement.
  • Develop and implement effective delivery mechanisms to disseminate rapidly knowledge concerning the water environment to members and to other interested parties.
  • Promote sound policy in matters relating to the water environment.
  • Improve the professional status of all personnel engaged in any aspect of protecting and improving the earth's water environment.
  • Strengthen and build alliances with organizations throughout the world incorporating members of all professions dedicated to the preservation and enhancement of water quality and water resources.
  • Stimulate public awareness of the relationship of water resources to the public welfare and the need for pollution prevention, resource recovery, preservation, conservation, and reuse of water resources.
  • Serve Saudi Arabian Water Environment Association professionals.

GEOGRAPHICAL BOUNDARIES

The geographical boundary of the SAWEA will be the country of Saudi Arabia. Other WEF members from other countries in the Arabian Peninsula may join the SAWEA.

MANAGEMENT

The business of the SAWEA will be managed by the SAWEA Board which will consist of an Executive Board and a General Board, under such rules as the General Board or Executive Board may determine; in keeping with the intent of this document.

The SAWEA Boards will consist of the following officers:

EXECUTIVE BOARD

The Executive Board may in the absence of a quorum of the General Board execute any business that may be brought forward for action. A simple majority of the Executive Board is necessary to approve an action.

PRESIDENT

  • The President shall provide general supervision of the affairs of the SAWEA.
  • Preside at all meetings of the SAWEA Boards. Maintain a schedule of meetings and events.
  • Send Board members advance meeting announcements with agendas.
  • Be an ex-officio member of all committees and appoint the members of all Management Committees and all committee Chairs and Vice Chair subject to approval by the SAWEA Executive Board, except as otherwise stated in this document.
  • Perform such other duties as may be assigned by the SAWEA Boards.
  • Be an authorized co-signer of checks issued against the funds of the SAWEA as required by and in accordance with procedures established by the SAWEA Board.
  • The President may make expenditures up to SR 400 without Executive or General Board approval. Expenditures over SR 400 require either Executive or General Board approval.
  • Be familiar with and maintain the most recently amended copy of the SAWEA Bylaws and make them available to active members by assuring that a current version of the By-laws are available on the SAWEA web site.

VICE PRESIDENT

  • The Vice President shall assist the President in the performance of prescribed duties.
  • In the absence of the President, the Vice President shall assume the responsibilities and duties of the President. In case the Vice President cannot act, the Executive Board shall elect one of its members to act in his place.
  • Preside at all SAWEA Board meetings in the absence of the President.
  • Act for the President when required.
  • Be ex-officio member of all committees.
  • Perform such other duties as may be assigned by the SAWEA Boards.
  • Be an authorized co-signer of checks issued against the funds of the SAWEA as required by and in accordance with procedures established by the SAWEA Boards.

TREASURER

  • The Treasurer shall serve as an advisor with respect to the funds of the SAWEA.
  • Consult with the other officers and staff of the SAWEA Boards as to the custody and investment of funds, preparation of annual budgets, review of financial statements pertaining to said budgets, and the financial report of the SAWEA financial affairs.
  • To be an authorized co-signer of checks issued against the funds of the SAWEA as required by and in accordance with procedures established by the SAWEA Boards.
  • Present a report for each calendar year at the Annual Meeting of the SAWEA Board reviewing receipts and expenses, assets and liabilities, audit, and other reports of the SAWEA.
  • Perform such other duties as may be assigned by the SAWEA Boards.
  • Collect membership dues and forward to the WEF, as requested by the SAWEA Boards.

DIRECTOR

  • Serve as the executive officer of the SAWEA and represent the Association at the annual WEF meeting.
  • The Director shall operate under the general direction of the President and the SAWEA Board.
  • Serve as single contact person representing SAWEA in all communications with WEF.

ASSISTANT DIRECTOR

  • The Assistant Director shall assist the Director in the performance of prescribed duties.
  • In the absence of the Director, the Assistant Director shall assume the responsibilities and duties of the Director.

SECRETARY

  • The Secretary shall take minutes of all meetings and distribute to the membership.
  • Distribute all meeting notices, agendas and SAWEA correspondence to the SAWEA members.
  • Perform such other duties as may be assigned by the SAWEA Board.
  • Be an authorized co-signer of checks issued against the funds of the SAWEA as required by and in accordance with procedures established by the Boards.
  • As approved by the Board, may use the help of paid staff to complete his duties.

GENERAL BOARD

Members of the General Board shall be members of the SAWEA Board and represent the members of SAWEA in pursuing the member association’s objectives. SAWEA General Board members will be assigned responsibilities as needed by the Executive Board. The positions held by members of the General Board may include, but not be limited to the following:

WEBMASTER

  • The Webmaster shall maintain the SAWEA Website. He shall be responsible for maintaining the website as required by the SAWEA Boards.
  • Post material on the website only as approved by the SAWEA Boards.
  • Monitor billing for the website and ensuring the website bills are paid on time to keep the web service operating.
  • Perform such other duties as may be assigned by the SAWEA Boards.
  • As approved by the Boards, may use the help of paid staff to complete his duties.

MEMBERSHIP COORDINATOR

  • The Membership coordinator shall maintain the membership records of the SAWEA including a current membership list.
  • Shall be responsible for sending out membership renewal notices to all members six weeks before their membership expires.
  • Shall be responsible for recruiting new members and coordinating new membership and membership renewal campaigns.
  • Shall be responsible for collecting dues from members and forwarding to WEF (with assistance from the Treasurer).
  • As approved by the Board, may use the help of paid staff to assist with renewal notices.

CORPORATE MEMBERSHIP COORDINATOR

  • The Corporate Membership coordinator shall maintain the membership records of the SAWEA corporate members.
  • Shall be responsible for recruiting new corporate members and coordinating new corporate membership and membership renewal campaigns.
  • Shall be responsible for collecting dues from corporate members and forwarding the selected corporate member representative’s application to WEF for a WEF individual membership (with assistance from the Treasurer).
  • Shall be responsible for sending out corporate membership renewal notices to all corporate members six weeks before their membership expires.
  • As approved by the Boards, may use the help of paid staff to assist with renewal notices

EVENTS COORDINATOR

  • The Events Coordinator shall be responsible for the actions of Board-appointedcoordinators of SAWEA events and shall report on the activities as requested by the SAWEA Boards.
  • Shall assist the coordinators of SAWEA events in their activities as necessary.
  • Shall maintain files of information and contacts for organizing events and make the files available to Board-appointed-coordinators of SAWEA events.
  • Shall assist the Board with finding sponsors for SAWEA events.

NEWSLETTER COORDINATOR

  • The Newsletter Coordinator shall prepare a SAWEA Newsletter on a quarterly or more frequent basis as requested by the SAWEA Boards.
  • Shall review and coordinate other SAWEA publications as directed by the Board.
  • Shall be responsible for distribution of the Newsletter to all SAWEA members.
  • As approved by the Boards, may use the help of paid staff to assist in the production and distribution of the Newsletters.

MEDIA COORDINATOR

  • The Media Coordinator shall be responsible for preparing all SAWEA press releases.
  • Shall be responsible for providing press interviews, as requested by the SAWEA President.
  • Shall be responsible for keeping copies of all media releases/publications and transmitting them to the Web Master for publication on the SAWEA web site.

PAST PRESIDENT

The Past President shall serve as an honorary Board member to provide support for SAWEA and help the new President assume his responsibilities.

GENERAL BOARD MEMBER

At the discretion of the SAWEA Executive Board, a number of SAWEA members may be given the position of a General Board Member. The duties of the General Board Member will be to support the SAWEA Boards

TERMS OF OFFICE

The terms of office of all positions on the Board shall be three years. No one may serve more than two consecutive terms in any one Board position.

NOMINATION AND ELECTION OF OFFICERS

The SAWEA Board shall schedule and conduct a general election meeting every three years for the election of the Board members. The general election meeting shall be held in the month of January. Nominations must be given to the President in writing at least one week prior to the general election meeting. Nominations must be signed by two eligible voting members of SAWEA and signed by the nominee indicating a willingness to serve if elected to the nominated position. The Executive Committee will appoint an individual to be responsible for organizing and running the elections.

Election shall be by majority vote of the eligible voting members present at the third Annual General Meeting that is held in the term of the current Board. Should any nominee for office not receive a majority of the votes cast for that office, the names of the two nominees receiving the greatest number of votes shall be resubmitted immediately to the eligible voters for consideration.

In the case of a vacancy occurs in any Board Position, the Executive Board may appoint an alternate to complete the term of the vacant position. In the event that any Board member fails to perform their duties as recorded in these By-laws or as requested by the Boards, they may be removed from their position by a majority vote of the Executive Board.

MEMBERSHIP

The membership of the SAWEA shall consist of individuals and organizations interested in any of the SAWEA’s objectives, who reside in or maintain a place of business within the geographical boundary of the SAWEA and similar individuals and organizations in neighboring counties.

MEMBERSHIP CATEGORIES, QUALIFICATIONS, AND PRIVILEGES

Membership Categories of the SAWEA shall include the following categories of membership:

Active - Eligible voting member of the SAWEA, entitled to the rights and privileges granted by WEF and the SAWEA, including the right to hold office and serve on committees.

Corporate - An organization, engaged in or interested in at least one of the stated objectives of WEF and the SAWEA, who is entitled to one representative, who shall have the rights and privileges of an active member. Student - A college or university student enrolled in at least one-half time course of study, with all the rights and privileges granted by WEF and the SAWEA including the right to serve on committees. Student members may not this class of membership beyond the first anniversary date following termination of qualification as a studentmember.

Professional Wastewater Operations (PWO) – Individuals who are actively employed by the responsible operating entity on the facility site, on a day-to-day basis, in the operation and maintenance of wastewater collection facilities, wastewater treatmentf acilities, or wastewater laboratories provided for such treatment facilities, or is an off-site private laboratory technician who routinely performs wastewater analyses, or is retired there from. Shall be an eligible voting member of the SAWEA and WEF and shall have all the rights and privileges granted to the PWO category of membership by WEF and the MA.

DUES - For each category of membership, SAWEA dues shall be determined by the SAWEA Board and shall include the current dues for the SAWEA and for WEF.

MEETINGS

  • At least one Annual Meeting of the active membership of SAWEA, shall be held at a time and place selected by the Board. SAWEA members shall receive notification of all such meetings not less than 30 days prior to the meeting. The general election meeting (every two years in January) may be held as part of an annual meeting.
  • The SAWEA Board shall meet every two months or as needed on dates approved by the Board.
  • A quorum for SAWEA meetings shall be at least 50 percent of the current active Board members. Motions at Board meetings shall be passed when 51 percent or greater of the Board members present vote in favor of the motion, otherwise the motion is rejected (the Past President position is not considered an active Board member position and shall not be counted in voting, a Past President who is serving as an active Board member shall have one vote).
  • The SAWEA Board shall approve events and meetings by majority vote. Requests for a meeting or event shall be forwarded to the President who will present them to the Board.
  • The President shall prepare proposed schedules and maintain approved schedules for all meetings, events, presentations, seminars, workshops, conferences, or similar events approved by the Board. Schedules should be posted on any Association Website if applicable.

AMENDMENTS TO ORGANIZATIONAL DOCUMENTS

  • Amendments to this document may be proposed by a majority of the Board, or through the Board, on petition of 50% eligible voting members of the SAWEA. All proposed amendments shall be submitted in writing to the Board.
  • Notices of proposed amendments and the complete text of a proposed amendment shall be sent, by the Board, to each eligible voting member at least 30 days before it is to be voted upon.
  • Amendments to this document may be approved by 50% affirmative votes of the eligible voting Members, following review and approval by the WEF Constitution and Bylaws Committee.
  • An amendment approved by the SAWEA membership shall take effect immediately.
Saudi Arabian Water Environment Association © 2012.